Pre & Post Production > Tech Directors

Load In

Load in is an excellent opportunity to introduce green practices and create awareness from the moment the production crew enters the performance space.  Work with the house manager to determine what greener practices are already in place at the theatre, such as recycling programs, water refilling stations or other replacement of disposable water bottles with reusables, energy efficiency practices, and collection stations for items like batteries, light bulbs, or other electronic or hazardous waste.

Communicate with the crew about existing environmental practices as well as about other environmental efforts or installations in place at the theatre, such as low-flow bathroom fixtures or waterless urinals, or motion sensors on lights.  In particular, inform crew about recycling practices at the theatre and make sure that recycling bins are clearly labeled and placed in accessible areas from the start of load in.

Load Out

Immediately after opening night, the Tech Director should come up with a disposal plan for the set and scenery, directing as many materials as possible to reuse or recycling instead of landfill. Significant lead time will greatly assist in the process of finding a recycling hauler, potential buyers, and/or ideal candidates for reuse of set materials.  A disposal plan will also help simplify load out procedures by outlining how the set should be disassembled and rearranged for disposal, storage, or sale. Consult the resources below for information about set reuse and recycling in NYC.

The disposal plan should address the following scenarios, or combined scenarios:

  • On-site reuse: Work with the scenic shop to take materials or parts of the set back to the shop for reuse or repurposing into future sets, such as salvaged plywood, steel, legs, and light fixtures. Set components like platforms, flats, and step units can also be stored for eventual reuse. Create space at the shop to store set pieces, materials, props, and lighting equipment for reuse, and offer designers ways to reuse these items.
  • Disposal/recycling: The show will be disposing of the set, so the plan should address arrangements for recycling, reuse, and/or donation to local organizations, schools, or theatres.  Invite designers, contacts from local organizations (see the list below) or theatres, and/or crew members to visit the theatre and identify what parts of the set they would be interested in taking when the show ends. Partner with local material donation organizations like Materials for the Arts or WasteMatch to facilitate the reuse of sets and props. During load out, these items should be segregated. For any remaining materials, arrange for a hauler who will recycle as much of the set as possible – ideally a hauler who works with local organizations to donate reusable items. Recycle any remaining materials like wood, glass, steel, paper, and aluminum. 
  • Storage: The set will be stored for a future tour or to be sold at a later date.  The plan should address how and where the set will be stored.
  • Sold for reuse: The set will be sold for reuse, either as a whole or in parts.  Parts that will be sold should be segregated during load out. For any remaining materials, arrange for a hauler who will recycle as much of the set as possible – ideally a hauler who works with local organizations to donate reusable materials.

Set Recycling Options in New York City

–> Film Biz Recycling

Contact: Eva Radke |  info@filmbizrecycling.org |718-392-3304

  • Accepts items from entertainment productions; view the full list here.
  • Items must be dropped off
  • Materials are partially re-purposed, recycled, or rented or sold for reuse.
  • Works closely with Meserole Recycling, Materials for the Arts, and NYC Wastematch to achieve highest level of reuse and re-purposing with local NYC arts organizations and schools.

–> Build It Green

Contact: Justin Green | justin@bignyc.org  | 718-777-0132

  • Accepts clean construction materials, doors, windows, hardware, fixtures, cabinets, flats and platforms, etc.
  • They have limited trucking. They take deliveries at their Astoria warehouse, but large deliveries need to be cleared. Provide tax deduction for all contributions.
  • Resells usable construction materials to the public at discounted pricing

–> Materials for the Arts

Contact:  info@mfta.org | 718-729-3001

  • Accepts usable props, furniture, electronics, soft goods and fabric for donation to NYC not-for-profit arts organizations and schools.
  • Limited trucking. Accepts drop-offs at their LIC warehouse.
  • On-site warehouse space is limited, but they will list larger items on a list-serve for direct donation.
  • Provides tax deduction for all contributions.

–> NYC WasteMatch

Contact: Mary Ellen McCarry | info@wastematch.org | 212-650-5832

  • Matches users interested in reuse of items.
  • For best results allow lead time, provide detailed description of items, and post photographs.
  • Works closely with Theatre Biz Recycling.
  • Trucking needs to be arranged separately.

–> Set Recycling Hotline
Contact: Julia Rubin | setrecyclinghotline@yahoo.com |212-650-7566

  • Locates theatrical users interested in using parts of sets for other productions.
  • Plan in advance and have photos of sets.
  • Trucking needs to be arranged separately.
  • Works with NYC WasteMatch.

–> Showman Fabricators Inc.

Contact:  718-935-9899

  • Provides full take-back service for all projects they build.
  • Scenery is trucked back to Showman’s warehouse and re-purposed and recycled with a minimal amount sent to landfill.

 

Set recycling carters in New York City

–> Augliera Trucking, Inc.
Contact: Rob Augliera | Info@augliera.com | 203-937-9080

  • Provides trucks for post-production load-outs.
  • Materials are diverted for reuse and recycling to the extent possible.

–> Filco Carting
Contact: John Okun | jokun@filcocarting.com | 718-456-5000

  • Provides recycling services, roll-off dumpsters, andlarger tractor-trailers.
  • Provides recycling services for Theatre Biz Recycling.
  • Can supply LEED reporting on request.

–> Royal Waste Services
Contact: Eric Bliss | info@royalwaste.com |718-468-8679

  • Provides recycling services, roll-off dumpsters, and larger tractor-trailers.
  • Can supply LEED reporting on request.

Recycling reports are issued after trailers are unloaded Reports are issued after trailers are unloaded, showing how items were disposed.